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Friday, October 28, 2011

Canada Fund for Local Initiatives (Canada Fund) in India

Canada Fund for Local Initiatives (Canada Fund) in India

Please note: the management of Canada Fund for Local Initiatives is under transition. The application, selection criteria and procedures are being reviewed on a global basis. Once new criteria and procedures have been finalised for India, the information (guidelines and application form) will be posted on this website 31st March 2012. Indian civil society organizations considering applying to the Canada Fund for the new project cycle should consult the new guidelines before submitting any proposals for the financial year 2012-13.

Project Submission Guide

Objectives: to enhance the economic, cultural and social life of the people of India, and to promote and strengthen good governance, democratic development and respect for human rights
Types of Project:
The fund will support projects implemented by domestic civil society organizations (e.g. NGOs, academic institutions) aimed at economic, cultural, and social development and at promoting and strengthening good governance, democratic development and respect for human rights. For example project activities could:
  • Promote community (men and women) participation in local governance, and in the promotion of human rights through education/training, NGO networking, resource development (e.g. pamphlets/manuals) and action/applied research (includes information-gathering).
  • Encourage the role of women in development and promote gender equality.
  • Protect children's rights through promotion of basic education by innovative approaches.
  • Improve the quality of life through promotion of community based water and sanitation approaches for meeting the basic human needs.
  • Contribute to the development of low-income, underprivileged groups by: creating jobs; skill training for employment or self-employment; and promote micro-enterprises.
  • Improve the environment through natural resources management leading to improvement in livelihood and food security.
  • Contribute to preventive (rather than curative) health care programmes, especially in rural and urban resettlement areas.
The Canada Fund does not support the following types of projects:
  • Cash payments for direct budgetary support to an organization.
  • Payment for ongoing projects and for expenses of recurring nature.
  • Annual administrative support to an organization
  • Projects that involve large scale construction costs and vehicles
  • Projects that are purely relief or welfare-oriented.
Criteria for Project Selection:
Project proposals consistent with the objective of the Canada Fund will be assessed on the basis of the following key criteria:
  • Institutional capacity: in terms of legal status, mandate, relevant experience, leadership and required resources (i.e., human resources, etc) to successfully implement the project
  • Technical merits of the proposal: a) how effectively it addresses its priorities, and b) soundness in terms of finance and economy.
  • Environmental impact: project proposals will be assessed in terms of proposed activities= potentials to generate any positive or negative environmental impacts.
  • Impact on women: project should ensure that gender-equality concerns and women's rights issues are effectively addressed.
  • Contribution of applying organization: Applying organizations are expected to contribute, to a reasonable extent, towards project's direct implementation cost.
Note: FCRA registration is mandatory for receiving funds under the CFLI
How to Make a Proposal:
In making a request for Canada Fund assistance, please make use of the Application Form provided with this Guide. We request you to prepare, in your own words, a detailed written proposal and respond as asked in the Application Form. More questions may arise after reviewing your proposal. It is important, therefore, for you to be as complete and as specific as possible in preparing your proposal. This will help to minimize the delays in considering your proposal caused by the need to solicit additional information and clarifications. Please explain precisely what it is that you are proposing and how you propose to go about it. Most projects are scheduled for completion within one year.Depending on the nature of the activities and expected results, proposals with more than one year duration (maximum up to 2 years) will also be considered on a case by case basis. Individual project grants can go up to Cdn$50,000, but projects are usually in the range of Cdn$25,000 to Cdn$35,000. Grants are normally not renewed. If projects have shown very good results, another proposal from the same organization could be considered.
If a grant is approved for your project, you will be required to send us a half-yearly progress report and fund utilisation statement of accounts. At the completion of the project, an End of Project Report, an audited report on utilisation of the funds and a result statement describing the achievements of the project in relation to its objectives along with any key lessons learned are required. Recipient organisations will be provided with formats for submitting reports.
Address for correspondence:
(The Canadian High Commission has hired an organisation to manage the application and monitoring processes of the Canada Fund. Please contact the organization below for information and to apply.)
Development Cooperation Section
7/8 Shantipath, Chanakyapuri
New Delhi 110 021
Tel: 91 11 4178 2000
Fax: 91 11 4178 2045
Application For Project Funding
Note: Do not make your presentation on this Application Form itself. Use it only as a guide so that you have freedom of space.

1. Project Title

(Provide a descriptive title indicating the name and place in which the project will be located)

2. Organisation Submitting Proposal

2.1 Full legal name and address of the organisation:
2.2Contact person and title:
(Telephone / Fax. No. / E-mail address)
2.3 Organisation’s registration details (date of registration under Societies Cooperative / Trust / Foreign Contribution Regulation Act)
2.4 F.C.R.A. Number:

3. General Information on the Applicant Organisation

(Provide information on Organization’s objectives, past and present activities, future programs, staffing pattern, finance and its management, funding partners- national and international)

4. Project Description

4.1 Describe the region (socio-economic context) and community where the project will be implemented and the reason motivating the request for assistance.
(Briefly mention on the needs assessment)
4.2 Brief description of Project Objective(s):
(Be specific about the objective that would be measurable, realistic and time-bound)
4.3 Project beneficiaries.
(Identify the number of recipient beneficiaries: women / men / children / families)
4.4 Summary of Activities / Brief implementation plan / Duration
(List down activities for each of stated objectives)
4.5 How were the project recipients involved in the planning of the project?
4.6 How and to what extent will the project recipients participate in the implementation of the project?
4.7 What criteria has been used to select site/s for implementing the physical activities of the project? Mention the steps, procedures and processes used to consult the communities / public for selecting the site. Mention any public concerns / issues cropped up during these processes.
4.8 Sustainability Plan: Will the project become self-supporting? If so, when and how? If not, how do you plan to continue the project-work beyond the project period? Method by which beneficiaries will maintain and assume responsibility (ownership) of the project.

5. Project Budget

What is the detailed itemised budget for the project? (Budget will include all possible expenses, be it in the form of cash, in-kind labour or services. Provide us, wherever possible, quotations for purchases to be made, construction cost estimate, details of raw material, list of equipment & furniture, personnel, etc.)
Particulars of Budget-head / Subheads
Total cost
Contributions from
Applicant NGO
Local community
Other collaborators, if any
(Contributions in the form of labour, services and materials should be realistically monetized and shown under appropriate columns)

6. Expected Results (Outputs):

(Briefly state the development results expected upon the completion of the of the project. Results are the consequences of activities undertaken to meet certain purposes. Please refer to Information Sheet - I on Results Based Management attached with this Form)
Purpose / Objectives
Expected Results

7. Indicate the expected date by which results (Outputs) will be fully achieved

8.Poverty Reduction

(Briefly state how the project will directly or indirectly contribute to poverty reduction in the area. Indicate the size of the community / number of families)

9. Impact on Women

(State the number and percentage of women who will benefit from the project, directly or indirectly. What is the role of women in this project as participants: planners / designers; decision makers; managers / administrators; trainers / leaders. Were women’s interests and accessibility to resources taken into consideration in development of the project?)

10. Environment Analysis

(Describe briefly the environmental setting of the project area in terms of biophysical, socio-economic, and cultural parameters. Are there any sensitive environmental components in the project area in terms of flora, fauna, seismicity or any other natural hazards? What are the environmental or resource related issues existing in the project area? How the project will benefit the environment directly or indirectly? Please refer to Information Sheet - II on Environmental Assessment and Screening attached with this Form)

11. Cultural Dimension (briefly state how the project addressed the existing cultural norms)

12. Technical Aspects (if applicable)

  • Are you thinking of introducing any new technology in your project? Is the technology appropriate to the area? Please give details on its source and experience.
  • Do you think that the technology you are planning to introduce is location specific or could be replicated?

13. Justification

(State the rationale for Canadian participation in the project and the socio-economic and environmental benefits to be derived directly by the project recipients and largely by the community)

14. Risks

(Any risk that could effect the successful implementation of the project. What is your plan to avoid or reduce the effect of such risks.)

15. Experience

  • Give information on any previous projects supported by the Canada Fund (or any other of CIDA’s small Funds) - when was the project funded, for how much, has the project been successfully completed etc.
  • Give the names of other donors (local and foreign) who supported you in the last five years.

16. Prepared By

(Approved by Executive Committee / Board of Directors (Attach copy of the resolution).

17. Documents to be Attached

  • Copy of the Society Registration Certificate.
  • Copy of the F.C.R.A. Registration / Number.
  • Copies of the organisations's bye-laws, rules & regulation, etc.
  • List of members of the Board of Directors / Managing Committee or similar executive structure.
  • Copy of the recent annual report.
  • Copy of the recent audited statement of accounts (balance sheet, receipt & expense account, income and expenditure account).
  • Copy of the resolution adopted by the Executive Committee / Board of Directors recommending submission of the proposal for Canada Fund assistance.
Please send your proposal to:
Development Cooperation Section
7/8 Shantipath, Chanakyapuri
New Delhi 110 021
Tel: 91 11 4178 2000
Fax: 91 11 4178 2045
Information Sheet-I
CIDA adopted the Results-Based Management in 1994 following the recommendations made by the Auditor General of Canada to improve the impact of its work and to achieve increased efficiency and effectiveness in achieving that impact.
What is results-based management?
RBM is a management philosophy and approach that emphasizes development results in planning, implementation, learning and reporting. By RBM, we mean:
  • defining realistic expected results based on appropriate analysis;
  • clearly identifying program beneficiaries and designing programmes with them to meet their needs and priorities;
  • using results information to make effective management decisions;
  • monitoring progress toward expected results and resources spent with the use of appropriate indicators;
  • identifying and managing risks;
  • increasing knowledge by learning lessons and integrating them into decisions; and
  • reporting on results achieved and the resources used.
Key RBM Definitions:
  • Result: A result is describable or measurable development change resulting from a cause and effect relationship.
  • Development result: These are the consequences of actions taken to meet certain purposes with a “measurable change” taking place in a given development situation.
  • Input: The resources required, including money, time or effort, technology to produce a result.
  • Output (short-term results): The immediate, visible, concrete and tangible consequences of project inputs.
  • Outcome (medium-term results): The short-term effect of the project. This is generally the level where the beneficiaries or end-users take ownership of the project and Canada Fund assistance comes to an end.
  • Impact (longer-term results): Broader, higher level, long-term effect or consequences linked to the goal or vision.
  • Indicators: Seeks to measure a result, to provide evidence that a result has been achieved or to provide a signal that progress is being made towards the achievement of a result. Indicator is a means of measuring actual results against planned or expected results in terms of quality, quantity and timeliness.
The RBM policy and its principles will be applied to all projects supported under the Canada Fund. Since the projects supported under Canada Fund are short-term in nature ( 6 months to 1 year), we expect results mainly at output level and probably at outcome level.
Information Sheet - II
Environmental Assessment and Screening
As per the Canadian Environmental Assessment Act (CEAA), CIDA ensures in every project that all environmental considerations are fully integrated at all stages of the project cycle to prevent any avoidable environmental risk. If a particular project is found to trigger the provisions of the Act, the recipient organisation shall prepare an ‘Environmental Assessment and Screening Report’ in a specified format before carrying out any activity in the project. The report includes a full consideration of the following factors:
  • The environmental effects of the project, including the effects of malfunctions or accidents that may occur in connection with the project and any cumulative environmental effects that are likely to result from the project in combination with other projects or activities that have been or will be carried out
  • Identification of whether an adverse environmental effect is significant or not
  • Comments received from the public, if any
  • Mitigation measures that would eliminate / reduce significant adverse environmental effects of the project, and that are technically and economically feasible
  • Any other relevant information such as the need for and alternatives to the project
Resource Tools: If the project falls in any one of the following activities, resource sheets will be made available to the recipient organisation for identifying the nature of environmental issues, environmental effects and appropriate mitigation measures: Small scale agriculture, Solid waste management, Small scale animal husbandry, Small scale aquaculture, Community forestry, Small dams and reservoirs, Food processing,, Small irrigation schemes, Leather processing, Rural roads, Rural water supply and sanitation, Well building and, Building construction
Key Definitions:
  • Environmental Components: These are the features of the biophysical and human environment in the area affected by the project. The biophysical components include topography, soil, vegetation, surface water sources (river, lake, pond etc.), natural drainage, climate, wildlife, groundwater, air, ecosystem, etc. The human environment components include type of indigenous population, gender issues, human settlements, economic characteristics, the use of land and resources, places of worship, historic sites, meeting places and so on.
  • Environmental Effects: An environmental effect is defined as any change that the project may cause in the environment, including any effect of such change on health and socio-economic conditions, on physical and cultural heritage, on the current use of lands and resources for traditional purposes by aboriginal persons, or any structure, site or thing that is of historical, archaeological, paleontological or architectural significance.
  • Cumulative Effects: The environmental effects that are likely to result from a project in combination with other projects or activities that have been or will be carried out. An assessment of cumulative environmental effects takes into consideration the temporal and geographic boundaries of the project and the interactions among the project's environmental effects and past and future projects or activities.
  • Mitigation Measure: Any specific action taken to eliminate, reduce or control the adverse environmental effects of a project.
  • Significance of Adverse Environmental Effects: For projects subject to environmental assessments, determinations of how CIDA will proceed are based on an assessment of the significance of likely adverse environmental effects. The following factors should be taken into account when deciding whether an adverse environmental effect is significant: a) Magnitude of the effect, b) Geographic extent, c) Duration and frequency of the effect, d) Degree to which the effect is reversible, and e) The environmental context of the effect. An effect may be significant if it occurs in areas / regions that are already degraded, or are ecologically fragile with little resilience to stress.-


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